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redesigning

Developing an effective RFP when redesigning your website

Choosing the correct agency partner for your company’s website redesigning project is one of the most critical aspects of the process. And creating the right sort of RFP from the start is crucial to a successful selection.

A standard component of the website makeover planning process is creating and distributing an RFP (request for proposal) to potential digital agency partners. However, many businesses find writing RFPs difficult because they are confused about what to include, how to structure it, what to ask for, and how to address it.

After receiving and responding to hundreds of RFPs, we thought we’d provide some recommendations that, in our experience, might significantly enhance the website redesigning RFP and the selection process.

  • Identify the goals and priorities

You’ll most likely have a budget, so the sky isn’t the bar for what you can create. As a result, it is critical for a possible agency partner to grasp the top goals for the redesign to focus on what is essential. Make a list of the reasons and problems you want to solve.

  • Don’t send out unsolicited RFPs

Many businesses have a typical practice of compiling a list of possible website redesign partners, developing an RFP, and then blind-CCing the RFP to the whole list. Many organizations that receive your RFP have no clue how or why they were included in the solicitation. Furthermore, many RFPs lack essential facts and relevant information required to compile a proper response

  • Shortlist potential agencies

Instead of issuing the RFP to many agencies, we recommend completing some preliminary research to cut down your alternatives and eliminate agencies that do not meet minimum requirements.

Once you’ve narrowed down your list of agencies, we recommend contacting each to set up preliminary meetings or conference calls. These sessions give a place for you to discuss your redesign project solicit feedback and ideas.

  • Define the scope and technical requirements

Most website redesign RFPs fail to specify the project scope and technical specifications adequately. Every extra feature and improvement you desire automatically raises the price. Hence, to secure a fair quote with no surprises later, fully specify your RFP’s scope and technical requirements and be willing to agree on precise pricing when further details are discussed.

  • Set up a deadline for project timeline and follow-up

Set a deadline for shortlisting agencies and create a schedule for your project. Please make sure that your timeline is reasonable and that your selected website redesign partner can handle it. Contact any applicants who were not shortlisted or chosen for a recap.

Finding the right website redesigning partner is crucial!

A website redesign is a critical strategic undertaking for many businesses. It will most certainly need several months of labor and a significant expenditure to complete. 

With this in mind, it’s critical to select the ideal partner—one with the necessary skills and talents, as well as one with whom your team would enjoy working. The RFP process may be lengthy and difficult. 

However, by following these suggestions, you may enhance your process and create an RFP to position your project for success.

Do you want to remodel your website but are unsure where to initiate? Don’t hesitate! Contact us immediately.

 

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Posts A feature that displays the posts published by a user in the app.

Tags and Categories A feature that displays information based on a particular label.

Blog Importing A feature that allows a user to import blog posts.

Post Management A feature that allows a user to manage their posts.

Comment Moderation A feature that allows approved users to moderate comments.

CSV Export A feature that allows approved users to export the content in a specific format.

Forms A feature that allows a user to create or manage a form in the app.

Upload Files A feature that allows a user to upload a file.

Events A feature that allows a user to manage events.

Help Center A screen that allows a user to share access to information.

Forum A feature that allows multiple users to discuss a particular range of topics.

Paid Content A feature that allows a user to post content that is viewable to a certain set of users.

Polling A feature that captures simple user replies to a certain prompt.

Surveys A feature that captures detailed user replies to a certain prompt.

Reviews A feature that allows a user to leave a review for an item.

Archive Content A screen that allows a user to view archived posts within the app.

Portfolio A screen that allows a user to keep track of their published work.

Grouped Bookmarks A feature that allows a user to group items during the bookmarking process.

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Articles A feature that displays a scrollable list of articles and detail pages.

  • Posts

  • Tags and Categories

  • Blog Importing

  • Post Management

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  • Forms

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  • Events

  • Help Center

  • Forum

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  • Polling

  • Surveys

  • Review

  • Archive Content

  • Portfolio

  • Grouped Bookmarks

  • Bookmark List

  • Remove Bookmark

  • Filter Bookmark

  • Articles

  • No Content Management Features

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Affiliate Program A feature that is used to manage ad affiliates and partners.

Bidding A feature that allows users to auction a product or an item.

Coupons A feature that allows a user to enter a promo code at the time of billing.

Discount & Offers A feature that allows the admin to set a particular item at a discounted price.

Loyalty System A feature that enables the app owner to track and reward repeat business from users.

Shipping Address Validation A feature to verify the shipping address.

Shipping Charge Calculator A feature to calculate shipping charges.

Shopping Cart A feature that displays a list of items to be purchased.

Store Credits A feature that enables the user to store, view, and use credits in the app store.

Wishlist A feature that displays a list of items saved by the user.

Buyer Address Validation A feature that verifies the address of a user.

Delivery Cost Estimate A feature that displays an estimated delivery cost.

Product Recommendation A feature that displays featured products within the app.

  • Affiliate Program

  • Bidding

  • Coupons

  • Discount & Offers

  • Loyalty System

  • Shipping Address Validation

  • Shipping Charge Calculator

  • Shopping Cart

  • Wishlist

  • Buyer Address Validation

  • Delivery Cost Estimate

  • Product Recommendation

  • No eCommerce Features

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In-App Sounds/Vibration A feature that activates sounds or vibrations associated with specific events within the app.

Leaderboard A screen that is used to keep track of scores.

Physics Engine (Accelerometer, Device Orientation, etc.) A set of features available to simulate complicated interactions between objects.

In-App Wallet for Storing User Credits A feature that allows a user to have a credit wallet full of in-app currency.

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Proposal Generation A screen that allows a user to create and send a financial proposal.

Subscription Billing A screen that processes billing based on subscription details.

Automatic Renewals A feature that renews subscriptions automatically.

Collect Transaction Fees A feature that confirms and processes transaction fees.

eSignature Signatures A feature that allows the user to create digital signatures.

Donation Payments A feature that processes payments as donations.

Invoice Billing A screen to create, process, and track invoices.

Multi-Tiered Pricing A screen that displays multiple pricing options.

Multiple Currency Support A feature that displays pricing of different commodities in a specific currency.

Payment Admin A feature that allows a super user to handle payment verifications.

Premium Plan Comparison A screen that displays comparisons between different plans.

Refund Management A feature that enables authorized users to issue a refund within the app.

Save Payment Details A feature that allows a user to save their payment details.

Split Payments A feature that allows one or more users to split a total amount.

14-Day Subscription Trial A feature that allows the app user to use a subscription-based feature for 14 days.

  • Proposal Generation

  • Subscription Billing

  • Automatic Renewals

  • Collect Transaction Fees

  • eSignature Signatures

  • Donation Payments

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  • Multi-Tiered Pricing

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  • Payment Admin

  • Premium Plan Comparison

  • Refund Management

  • Save Payment Details

  • Split Payment

  • 14-Day Subscription Trial

  • No Finance / Payments Features

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Barcodes Scanner A feature that is used to scan barcodes in the app.

Item Availability A feature to track and know the availability of an item.

QR Code Scanner A feature that is used to scan QR codes in the app.

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Order Status A screen that shows the current status of the order.

Delivery Tracking A screen that shows the current status of the shipment.

Order Detail View A screen that displays details of a placed order.

Reservations A feature that is used to allow a user to book or cancel any bookings through the app.

Waiting List A feature that allows a user to join the wait list for an item within the app.

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Timesheet Management A feature that allows recording of a user's working hours.

Candidate Management A feature that displays information about different job candidates.

Certification Tracking A feature that displays information on candidate certifications.

Demo Accounts A feature to allow a user to use mock login credentials to use other features.

Form Approval Workflow A feature that enables users to approve forms in an app.

Lead Management A feature for managing customer or user leads.

Organization Hierarchy A screen to view an organization's hierarchy.

User Groups A feature that creates user groups with custom labels.

Email Lists A feature that allows a user to create and manage email lists.

  • Timesheet Management

  • Candidate Management

  • Certification Tracking

  • Demo Accounts

  • Form Approval Workflow

  • Lead Management

  • Organization Hierarchy

  • User Groups

  • mail Lists

  • No People Management Features

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Audio Library A feature that is used to upload, create, store, and view audio files.

Call Recording A feature that is used to create and view recorded calls.

Photo Library A feature that is used to create and view photos.

Video Library A feature that is used to create and view videos.

Voice Memos A feature that is used to create and view voice memos.

Gallery A feature that is used to view gallery contents in an app.

Photo Filters A feature that is used to apply filters to a photo.

Playlists A feature that is used to create and view playlists.

Image Editing A feature that is used to edit a photo.

Video Editing A feature that is used to edit a video.'

Video Processing Management A feature to process the video on the server for broadcasting to third-party applications and managing it.

  • Audio Library

  • Call Recording

  • Photo Library

  • Video Library

  • Voice Memos

  • Gallery

  • Photo Filters

  • Playlists

  • Image Editing

  • Video Editing

  • Video Processing Management

  • No Media Features

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Appointment Management A feature that allows a user to book and manage appointments.

File Conversion A feature that allows a user to convert a file from one format to another.

Google Calendar Sync A feature that is used to sync data from a Google Calendar.

Kanban Board A feature that is used to manage tasks in a Kanban board format.

Recurring Appointments A feature that is used to manage recurring appointments.

Project Templates A feature that allows a user to manage project templates.

  • Appointment Management

  • File Conversion

  • Google Calendar Sync

  • Kanban Board

  • Recurring Appointments

  • Project Templates

  • No Productivity or Product Management Features

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Captcha A feature that uses Captcha to verify a user.

Geofence A feature that allows the app to display certain information based on a device's location.

IP Blocker A feature that manages and blocks a user's device IP.

Password Protected Pages A feature that allows a user to view the content on the page only if they have permission to view it.

2FA (2 Factor Authentication) A feature that requires a user to confirm that they are logging in on two separate devices in order to access the app.

Privacy Settings A screen that allows a user to manage their app privacy settings.

Message Encryption A feature that encrypts messages between two or more users.

Email Blacklist A feature that allows a user to blacklist certain users' email addresses.

Privacy Policy A screen that displays a boilerplate privacy policy.

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Which smart features would you like your app to include? *

FEATURE DESCRIPTIONS

Abuse Detector A feature that is used to monitor potential privacy data abuse.

Support Chatbot A feature that implements a support chatbot in the app.

Core ML A feature that is used to integrate core machine learning in the app.

Duplicate Detection A feature that is used to detect record duplication.

Sentiment Analysis A feature that is used to integrate sentiment analysis in the app.

Face Tagging A feature that is used to integrate face tagging in the app.

Language Detection A feature that is used to integrate language detection in the app.

Gesture Recognition A feature that is used to integrate gesture recognition.

Augmented Reality A feature that enables AR in the app for users.

OCR Uploads A feature that allows a user to take or upload images using OCR.

  • Abuse Detector

  • Support Chatbot

  • Core ML

  • Duplicate Detection

  • Sentiment Analysis

  • Face Tagging

  • Language Detection

  • Gesture Recognition

  • Augmented Reality

  • OCR Uploads

  • No smart Features

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Which social features would you like your app to include? *

FEATURE DESCRIPTIONS

Activity Feed A screen that displays a list of published posts.

Friends List A screen that displays a list of friends.

Chat A feature that allows a user to chat with different users.

Live Chat A feature that allows a user to chat with different users in real time.

Social Chatbot A feature that implements a social chatbot in the app.

Comments A feature that allows a user to view or manage comments on a post.

Community Forum A feature that allows a user to view or manage a post.

Facebook Feeds Display A screen that displays a list of published Facebook posts.

Followers A feature that enables users to follow each other.

GIFs A feature that allows a user to use GIFs in their posts or comments.

Link Social Accounts A feature that allows a user to link their other social media accounts within the app.

Share A feature that allows a user to share certain posts from other users.

Trending A feature that allows a user to view current trends.

Upvote/Downvote A feature that allows a user to upvote or downvote a post.

Like/Dislike A feature that allows a user to like or dislike a post published by another user.

Block A feature that allows a user to block another user.

  • Activity Feed

  • Friends List

  • Chat

  • Live Chat

  • Social Chatbot

  • Comments

  • Community Forum

  • Facebook Feeds Display

  • Followers

  • GIFs

  • Link Social Accounts

  • Share

  • Trending

  • Upvote/Downvote

  • Like/Dislike

  • Block

  • No Social Features

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FEATURE DESCRIPTIONS

Google Analytics A feature that integrates with Google to analyze the total number of users visiting the app.

Geo-location Reporting A feature that analyzes the locations of your app's users.

Budgeting & Forecasting A feature that produces and analyzes a budget forecast.

Sales Reporting A feature that allows a user to view sales in a time period.

Search Terms Report A feature that allows a user to view search terms in a time period.

Traffic Sources A feature that allows a user to view incoming traffic sources.

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